Anyone who faces the need to use Ukrainian documents abroad sooner or later hears about the procedure called apostille. This is a form of legalization that makes documents officially recognized in other countries participating in the Hague Convention. You can always entrust this process to the team at Etalon Translation Bureau – we will not only explain what an apostille looks like but also take care of the entire process, acting with the utmost efficiency and coordination.
Who Issues Apostilles in Ukraine?
In Ukraine, the apostille is issued by three government bodies. The Ministry of Justice is responsible for apostilling official and notarial documents, such as court decisions or powers of attorney.
The Ministry of Education handles apostilling educational documents, such as diplomas and certificates.
The Ministry of Foreign Affairs apostilles documents related to foreign activities, including birth and marriage certificates. Understanding which documents require an apostille helps avoid unnecessary hassle by submitting the necessary papers to the appropriate institutions in a timely manner, and our team is always ready to assist.
Which Documents Require Apostille?
- Birth and marriage certificates. They verify personal details and marital status needed for international procedures.
- Diplomas, certificates, and other educational documents. Necessary for confirming qualifications and educational level abroad.
- Court decisions and notarial documents. Used for representing interests in foreign courts and other jurisdictions.
- Business registration documents. Required for conducting business activities abroad.
- Medical certificates and health records. Often requested for studies, work, or medical treatment abroad.
- Police clearance certificates. Mandatory for visa processing and necessary for employment or residence in another country.
How is the Process Carried Out and How Long Does it Take?
The process begins with receiving the documents, thoroughly checking them, and submitting them to the relevant state authority. It is important to understand what an apostille looks like in Ukraine – it is a special stamp affixed to the document or a separate sheet, confirming its authenticity and allowing its use abroad.
Our team maintains constant communication with the representatives of the authorized bodies, ensuring rapid apostille processing regardless of the complexity and specifics of the task.
As for the timeframe, it is worth noting that the procedure usually takes just a few hours. In particularly complex or non-standard situations, it may require 1-2 days, of which we always notify the partner in advance.
