Apostille on a Diploma and Education Documents
The apostille on a diploma, school certificate and transcript is issued by the Ministry of Education and Science of Ukraine (MES). We handle it remotely across the whole country: you send the original by Nova Poshta, we submit the document to the MES in Kyiv on your behalf and return the finished apostille. The standard turnaround is from 5 business days (up to 20 for older diplomas that need a verification request). The MES state fee is already inside our price, so nothing is paid at the ministry. The diploma and the transcript are two separate documents counted separately; we quote the exact amount after reviewing your scans.
- We submit to the MES in Kyiv for you - no trip to the capital, online + Nova Poshta
- Standard from 5 business days; older diplomas need a registry request, up to 20 days
- MES state fee already in the price; diploma and transcript are apostilled as two documents
- Translation + notarisation for the destination country as one set
Applying to a university in Poland or the Czech Republic? Poland automatically recognises Ukrainian specialist/master's diplomas issued before 20 June 2006; the Czech Republic recognises diplomas from 1972 to 27 February 2000. For the rest you need nostrification, and that starts with an apostille - we help with both steps.
What a diploma apostille is and who issues it
An apostille is the stamp that legalises Ukrainian education documents for the 120+ countries of the Hague Convention. For diplomas, school certificates and transcripts the competent authority is the MES of Ukraine (with the state enterprise Inforesurs as technical operator); medical documents are apostilled by the MFA, not the Ministry of Health, so don't mix the education and medical routes.
The apostille goes on the original document. If the original is lost, we first obtain a duplicate (legally equivalent to the original) and apostille that. It is important not to confuse the apostille with nostrification: the apostille only confirms that the Ukrainian document is genuine, while nostrification (recognition) is a separate procedure carried out abroad. Usually the apostille is done in Ukraine first, then nostrification in the country of study or work.
Which education documents we apostille
We apostille higher-education diplomas (bachelor's, specialist, master's), the diploma supplement (transcript of grades), school leaving certificates, academic references and certificates - both new-format and old-format. The diploma and the transcript are two separate documents: each gets its own apostille stamp, so the handling is counted for each of them.
The key fork is the EDEBO registry. If the document is in the registry (school records from 2000, higher-education data from 2012), verification is fast and the apostille is ready from 5 business days. If the document is not in EDEBO (old format, pre-2000, Soviet-era diploma), the MES sends a request to the institution or archive - that takes up to 20 business days. Soviet and pre-2000 diplomas can be apostilled only if issued by an institution on the territory of present-day Ukraine; documents from other former-USSR republics cannot.
Price and turnaround
The price we quote already contains the MES state fee and the filing in Kyiv - you pay nothing at the ministry. Only translation and delivery are counted on top, and only where you need them. The diploma and the transcript are separate documents, so handling is counted for each of them (diploma + transcript = two documents). We quote exact figures for free after reviewing your scans - the bureau confirms the final amount.
The standard turnaround is from 5 business days for documents already in EDEBO. For old-format documents needing an archive request it is up to 20-30 business days. The MES has no official express tariff, but we speed up submission where possible - ask about the options that fit your deadline.
Double apostille and destination countries
A double apostille means apostilling both the document itself and its notarised translation. It is only needed when a specific destination institution requires it, so it is often oversold. For Poland, the Czech Republic and Spain a single apostille is usually enough; Germany often does not require an apostille at all for academic recognition; for Italy a double apostille is relevant only in the outdated Dichiarazione di Valore scheme (now replaced by CIMEA).
Since 11 January 2024 Canada is a Hague Convention member, so it needs an apostille rather than consular legalisation, and Canadian authorities usually also ask for a certified translation into English or French. If your country requires nostrification before study, remember that the apostille is only the first step - the recognition itself happens abroad.
How we work
- 1Send a scanSend a scan of the diploma and transcript - we assess the turnaround and price for your country for free, including a check of whether it is in EDEBO.
- 2Confirm and payWe confirm the final price and timing, you pay; where needed we prepare the translation to the country's requirements.
- 3Original by Nova PoshtaYou send the original by Nova Poshta - we submit the document to the MES in Kyiv on your behalf.
- 4We return itWe return the apostilled document by Nova Poshta within Ukraine or by Nova Poshta Global abroad.
Prices
- Apostille on a diploma / certificate (in EDEBO) MES state fee included, per documentfrom UAH 950
- Apostille on a diploma supplement (transcript) separate document, counted as its own linefrom UAH 950
- Old-format / pre-2000 diploma (with request) state fee and verification included; up to 20-30 business dayson request
- Urgent apostille the MES has no official express tariffon request
- Notarised diploma translation per documentfrom UAH 250
The MES state fee is already included in our prices - there is nothing to pay at the ministry. The diploma and the transcript are apostilled as two documents and are therefore counted separately. Service and translation prices are indicative ("from"); we quote the final amount after reviewing your scans.
FAQ
How much does a diploma apostille cost?
We quote one turnkey figure: the MES state fee and the filing in Kyiv are already inside it. The diploma and its supplement are two separate documents, so each is counted as its own line. We quote the exact amount for free after reviewing scans, and the bureau confirms the final figure.
How long does a diploma apostille take?
Standard turnaround is from 5 business days if the document is in the EDEBO registry. If it is old-format or not in the registry, the MES sends a request to the institution or archive - then up to 20 business days, sometimes longer.
Is the apostille issued separately for the diploma and the transcript?
Yes. The diploma and transcript are two separate documents, each gets its own apostille stamp, so handling is counted for each of them separately. We recommend apostilling both - institutions abroad usually require the full set.
Can it be done from a copy if the original is lost?
The MES apostilles the original. If the original is lost, we first obtain a duplicate from the issuing institution (verified against EDEBO; equivalent to the original) and apostille that. We handle the re-issue and apostille in sequence.
Will a Soviet or pre-2000 diploma work?
Yes, if it was issued by an institution on the territory of present-day Ukraine; confirmation comes through an archive request, up to 20-30 business days. Diplomas from other former-USSR republics cannot be apostilled in Ukraine.
What is a double apostille and do I need one?
It is an apostille on both the document and its notarised translation. It is only needed if the destination institution requires it. For Poland, the Czech Republic and Spain a single apostille is usually enough; Germany often does not require an apostille for academic recognition. We check your country's requirements for free.
Updated: 2026-09-02
