Apostille in Sumy: cross the extra trips off your list

Before a move abroad the to-do list looks long: an apostille on the certificate, another on the diploma, plus a police-check extract. In reality most of that list closes without leaving Sumy – some of it without leaving home. Walk the list with us and cross off everything that, since 1 February 2026, is settled in Sumy or inside the Diia app: what remains is shorter than you expect.

Civil-registry certificates, notarial copies and court rulings are apostilled in Sumy: the central DRACS office at 17 Troitska St, any other DRACS office, a notary or Diia
The state fee is 670 UAH for individuals and 1160 UAH for legal entities; processing up to 3 business days
The criminal-record extract is ordered in Diia together with its Interior-Ministry apostille – no counter involved
Diplomas are apostilled by the Education Ministry in Kyiv – the only line that really leaves the city; we run that filing

Justice-category documents are stamped in Sumy itself – at 17 Troitska St or via Diia; the diploma and the police check go through Kyiv. Etalon closes the whole list in one order, translation and Nova Poshta delivery included.

A list that only looks demanding

Lay the documents out on the table and it seems each one demands a separate trip: a certificate, a notarised copy, a diploma with its supplement, a police-check extract. In fact, at most one document from that list will travel anywhere – and nobody has to accompany it.

Sumy starts from a better position than most oblast cities: it hosts its own interregional justice department with a central civil-registry office, so even the "any office" rule of the 2026 reform is not something locals have to go looking for. Below we cross the list off item by item and honestly leave what still requires Kyiv.

Crossed off first: everything stamped locally

Birth, marriage and divorce certificates, notarial copies, powers of attorney and court rulings belong to the Justice category. Since 1 February 2026 (order No. 3177/5) any DRACS office, notary or state archive accepts the application – and in Diia the whole procedure runs on a smartphone. In Sumy the central civil-registry office works at 17 Troitska St, and the oblast registry system is run by the city’s own interregional justice department: the filing and the stamp both happen in town.

The numbers are national: 670 UAH for individuals, 1160 UAH for legal entities (since 01.01.2026), up to 3 business days – lawfully extendable to a month only when a signature or a registry record needs verification. Crossed off: this line needs neither Kyiv nor a neighbouring oblast.

Crossed off second: the extract that needs no paper at all

The criminal-record extract is issued and apostilled by the same agency – the Interior Ministry (Cabinet resolution No. 631). Its only in-person window is in Kyiv, which is exactly why this line disappears fastest: in Diia the extract is ordered together with its apostille and arrives by Ukrposhta. No office, no counter – a smartphone.

If the extract is already in your hands without the stamp, we run the Kyiv filing for you along with the rest of the order.

The line that stays: the diploma

The February reform passed educational documents by: diplomas, supplements and school certificates are still apostilled by the Education Ministry, the filing is Kyiv-based and the timelines are longer. In Sumy this line is anything but rare – Sumy State University draws students from almost fifty countries, and every graduate taking a Ukrainian diploma home needs exactly this Kyiv stage: the MES apostille plus a translation into the destination language.

"Stays on the list" does not mean "travel yourself": Etalon runs the ministry filing remotely – for Sumy residents and for graduates already abroad. The diploma comes back with the apostille and a certified translation into English or the target language.

The line every item shares: translation

Wherever the stamp is placed – at Troitska St, in Diia or at the ministry – the next step is the same: a translation that covers both the document and the apostille itself, because foreign institutions accept only a fully translated set. A translation ordered before the stamp is often rejected and paid for twice; we confirm the correct sequence for your destination before starting.

What is left on the list at the end

One Justice-category document? You genuinely do not need a bureau: 17 Troitska St or Diia, 670 UAH, up to 3 business days. Etalon earns its place when several items scatter across agencies – we run the Justice, Education and Interior lanes in parallel, add a certified translation and ship the finished set by Nova Poshta to any branch or parcel locker in Sumy, or wherever you are now. We have no office in Sumy, and this work does not need one.

How we work

1The list goes to a messengerSend scans or photos of all the documents via Telegram, Viber or WhatsApp – we sort the list by agency and quote the fee and timeline for every line.
2Diia or Nova PoshtaSome cases run entirely online via Diia; when the stamp must sit on the original or a notarised copy, ship the papers by Nova Poshta.
3Filings without your involvementWe take the documents through the Justice, Education or Interior Ministry, watch the deadlines and prepare the certified translation in parallel.
4The finished set back in SumyDocuments with stamps and translation return by Nova Poshta – to a convenient branch or parcel locker in Sumy or any other city.

Prices

Apostille on a document (Ministry of Justice) + 670 UAH state fee (individuals)from UAH 950
Apostille on a diploma / supplement (MES) + state feefrom UAH 950
Urgent apostille if the agency allows iton request
Translation + notarisation per documentfrom UAH 250

Table prices are the bureau starting points ("from"); the state fee comes on top: 670 UAH per individual, 1160 UAH per legal entity (effective 01.01.2026), plus a separate 51 UAH for the Interior-Ministry apostille on the extract.

FAQ

How do I know which ministry my document goes to?

Look at the issuer: civil-registry certificates, notarial copies and court rulings go to the Justice Ministry; diplomas, supplements and school certificates to the Education Ministry; the criminal-record extract to the Interior Ministry. The agency determines the filing point, the fee and the wait. Unsure – send a scan and we sort it for free.

Where in Sumy do I file a certificate for an apostille?

At the central civil-registry office at 17 Troitska St – or at any other DRACS office, a notary or a state archive: since 1 February 2026 the filing point is tied to neither city nor oblast. Sumy is doubly lucky: the city hosts its own interregional justice department, so both the filing and the stamp happen locally.

What does an apostille cost in 2026 and how long does it take?

The state fee is national: 670 UAH for individuals, 1160 UAH for companies (from 01.01.2026), and 51 UAH for the Interior-Ministry stamp on the extract. Justice-category processing takes up to 3 business days, extendable to a month on signature or registry checks; Education-Ministry timelines are longer. Bureau support starts at UAH 950 per document.

I graduated from Sumy State University and now live abroad. How do I apostille the diploma?

Remotely: diplomas are apostilled by the Education Ministry in Kyiv, and Etalon runs that filing without your presence – no trip to Ukraine. We add a certified translation into English or your country’s language, the exact set universities, employers and licensing boards ask for.

Apostille first or translation first?

Apostille first: foreign institutions expect a translation that covers both the document and the stamp, so a translation made earlier is often redone at your expense. For some destinations the order differs – we confirm it for your country before starting.

Updated: 2026-07-14