Sworn Polish Translation in Kharkiv
Sworn Polish translation in Kharkiv is a translation produced and certified with the personal seal of a sworn translator (tłumacz przysięgły) listed in the register of Poland’s Ministry of Justice. Polish institutions require exactly this format: an urząd, the voivodeship office for foreigners, universities during recognition (nostrification), courts, ZUS and employers.
Etalon accepts documents at its office in central Kharkiv at 47 Sumska St. or online, routes them to an accredited Polish specialist, and returns the finished translation by Nova Poshta. The price starts from UAH 350 per page; typical personal documents are quoted after we review your scans.
- Etalon office in central Kharkiv — 47 Sumska St., office 11, near Arkhitektora Beketova and Universytet metro
- A sworn translator accredited in Poland itself (tłumacz przysięgły) — a seal with a register number
- For Poland a sworn translation is often enough without an apostille — Ukraine and Poland have a legal-assistance treaty
- In person, online and by Nova Poshta: bring documents to Sumska or send scans — we return them across Kharkiv and Ukraine
- Standard turnaround 2-5 business days, urgent option for some documents
Etalon has worked in Kharkiv since 2008 at 47 Sumska St. — in the center of Shevchenkivskyi district, a few minutes from Arkhitektora Beketova and Universytet metro. For eastern Ukraine, Kharkiv is the nearest service center for documents bound for Poland.
What a sworn Polish translation is and how it differs from a notarized one
A sworn Polish translation (tłumaczenie przysięgłe) is produced by a sworn translator listed in the register of Poland’s Ministry of Justice. They are personally responsible for accuracy: they sign the translation and apply a personal seal bearing their register number. In Poland that seal and signature carry the same legal weight as a notary’s certification in Ukraine, so no separate notarization of the translation is required.
A Ukrainian notarized translation is a different procedure: a qualified translator translates the document, and a Ukrainian notary certifies only the authenticity of the translator’s signature, not the content. This format is intended for use inside Ukraine or for countries that do not require a sworn translation.
The key distinction is simple: a sworn Polish translation is needed when a document is submitted to a Polish institution that requires tłumaczenie przysięgłe. Polish bodies usually do not accept a Ukrainian notarized translation in those cases — the final requirement should be confirmed with the institution you submit to.
| Criterion | Sworn (Poland) | Notarized (Ukraine) |
|---|---|---|
| Who certifies | A sworn translator in Poland’s Ministry of Justice register (tłumacz przysięgły) | A Ukrainian notary certifies the translator’s signature |
| What is confirmed | Translation accuracy — the translator is personally liable | Only the authenticity of the signature, not the content |
| Where accepted | Polish institutions: urząd, court, university, ZUS, employer | Ukrainian institutions and countries not requiring the sworn format |
| Separate notarization | Not required | Is the essence of the service |
When Poland requires a sworn translation vs when a notarized one is enough
A sworn Polish translation is usually required when a document goes directly to a Polish state body or institution: an urząd (city office, voivodeship office for foreigners), a university during recognition and admission, a court, ZUS or a Polish employer, and in residence card (karta pobytu) or citizenship procedures.
A Ukrainian notarized translation may be sufficient when the document is used within Ukraine or when a specific Polish institution explicitly allows that format. For official Polish procedures, however, you should plan around a sworn translation.
We deliberately state requirements conservatively: the final decision on an acceptable format rests with the institution you submit to. Before ordering, tell us where and why you are submitting the document, and we will advise which translation and certification make sense in your case, without unnecessary costs.
Do you need an apostille for Poland together with a sworn translation
For Poland an apostille is often not needed: Ukraine and Poland are parties to a bilateral legal-assistance treaty, so many Ukrainian documents are accepted by Polish institutions with a sworn translation and no apostille. This sets Poland apart from countries where an apostille is mandatory.
This is not a universal rule, however: some institutions (for example, during diploma recognition or in certain administrative procedures) may still require an apostille on the original. That is why we do not promise “no apostille needed” but verify the requirement for your specific institution.
If an apostille is required, we obtain it for you: in Ukraine an apostille is issued by specialized authorities in Kyiv (the Ministry of Justice for civil-registry, notarial and court documents; the Ministry of Education and Science for educational ones; the Ministry of Internal Affairs for the criminal-record certificate), and we submit the documents to them on your behalf, so you do not need to travel to Kyiv.
Which documents for Poland are most often sworn-translated in Kharkiv
Kharkiv is a major university and IT hub, so demand is highest for sworn translation of education documents for Poland: a diploma with supplement (for recognition and admission to Polish universities), a school certificate, an academic transcript. Personal documents are also common: birth, marriage, divorce and name-change certificates.
A major separate category is the criminal-record certificate (for a residence card, employment and citizenship in Poland), along with employment and pension documents for ZUS and Polish employers: work record book, length-of-service and income certificates. For procedures linked to Polish descent, documents confirming lineage are translated.
For court and official matters, sworn translations cover court judgments, powers of attorney, notarial deeds and medical documents. Bulky documents — such as a diploma with a long supplement or a court judgment — are quoted individually: send a scan and we will calculate the exact price and turnaround.
How to order a sworn Polish translation from Kharkiv — in person and online
In Kharkiv, Etalon has a physical office at 47 Sumska St. (office 11, Shevchenkivskyi district), so you can bring documents in person, with no trip out of town. At the same time the whole service is available fully online: you send clear scans, we route them to an accredited Polish translator, and we return the finished result by Nova Poshta to any branch or parcel locker across Kharkiv and all of Ukraine. We also serve clients from eastern Ukraine remotely, for whom Kharkiv is the nearest service center.
If an electronic sworn translation with a qualified signature is enough for your submission, we deliver it even faster, with no waiting for a paper copy to ship.
When needed, we also obtain the apostille on Ukrainian documents by submitting them to the relevant ministries in Kyiv on your behalf. No personal trip to Kyiv or to the ministries is required from you — we arrange the correct sequence (apostille and sworn translation) to match your Polish institution’s requirement.
How we work
- 1Request and free assessmentBring documents to Sumska 47 or send scans online — we determine the Polish institution’s requirement, timing and price for free.
- 2Routing to a specialistWe route the document to a sworn translator (tłumacz przysięgły) accredited in the register of Poland’s Ministry of Justice.
- 3Sworn translationThe translator produces the translation and certifies it with a signature and personal seal bearing their register number; if needed, we obtain the apostille in Kyiv.
- 4DeliveryWe hand over the finished translation at the Sumska office, by Nova Poshta across Ukraine, or electronically with a qualified signature.
Prices
- Sworn Polish translation per pagefrom UAH 350
- Personal documents (certificates) depending on volumefrom UAH 350
- Criminal-record certificate for residence card, work, citizenshipfrom UAH 350
- Diploma with supplement priced by volume — send a scanindividual quote
- Notarized translation (for Ukraine) when a sworn one is not requiredfrom UAH 250
- Apostille via the Kyiv ministries state fee included; when the institution requires itfrom UAH 700
Prices are indicative (“from”), excluding the state fee for the apostille; the final amount depends on the document type, volume and urgency — we confirm it after a free review of your scans.
FAQ
Do you need an apostille on documents for Poland?
Often not: Ukraine and Poland have a bilateral legal-assistance treaty, so many documents are accepted by Polish institutions with a sworn translation and no apostille. But some procedures (for example, recognition of a diploma) may require an apostille — we verify the requirement for your institution in advance.
How does a sworn Polish translation differ from a notarized one?
A sworn translation is certified by a sworn translator (tłumacz przysięgły) from Poland’s Ministry of Justice register — with their signature and personal seal, and it is official without a notary. A notarized translation is certified by a Ukrainian notary, confirming only the translator’s signature. Polish institutions usually require the sworn format.
How much does a sworn Polish translation cost in Kharkiv?
Roughly from UAH 350 per page; personal documents and certificates from UAH 350, a diploma with supplement by individual quote. We confirm the exact amount for free after reviewing the documents at our office at 47 Sumska St. or from scans online.
Can I order a sworn Polish translation online from Kharkiv?
Yes. You send good-quality scans, we arrange the sworn translation via an accredited Polish translator, and we return the finished document by Nova Poshta across Kharkiv and all of Ukraine, or electronically with a qualified signature — visiting the office is not required.
How long does a sworn Polish translation take?
Usually 2 to 5 business days depending on the document type and the accredited translator’s workload. For some documents an urgent option is available — we state the exact timing during the free assessment.
Where in Kharkiv can I order a sworn Polish translation in person?
At the Etalon office at 47 Sumska St., office 11 (Shevchenkivskyi district), next to Arkhitektora Beketova and Universytet metro. We work in person, online and by Nova Poshta across Kharkiv and all of Ukraine.
Updated: 2026-08-18
