Odesa Criminal-Record Certificate: Apostille & Translation
The Ukrainian criminal-record extract is issued by the Ministry of Internal Affairs (MIA) and can be ordered from a phone – via the Diia app or the vytiah.mvs.gov.ua portal – together with its apostille in a single bundle, delivered to Odesa by Ukrposhta. Etalon covers the next stage remotely: translation into the destination-country language, notarised or sworn certification, and the right sequence of steps for your consulate. If you are already abroad, the same Diia request works and the extract is delivered to a Ukrainian address.
- The MIA extract is ordered with its apostille as one Diia bundle – no Kyiv trip for Odesa residents
- The MIA apostille on the extract is ours - the state fee is already in our price
- Translation after the stamp: notarised or sworn, matched to the destination country
- Fully remote from Odesa oblast: scans by messenger, results by Nova Poshta
Odesa residents never need Kyiv for this document: Diia issues the apostilled extract online and Ukrposhta delivers it, while Etalon’s translated, certified package travels the same route by Nova Poshta.
Who needs it in Odesa
The usual triggers are EU employment, visas and residence permits, plus marriage to a foreign national, adoption and citizenship applications. Odesa adds two of its own: Bessarabian citizenship files for Bulgaria, Moldova and Romania, where the extract sits in the standard document set (the Bulgarian and Moldovan consulates operate right in the city), and the maritime corridor – crewing agencies and some flag administrations request a police clearance before a contract, which turns the validity window into the real deadline.
Everything else – extract type, apostille, translation format – depends on the receiving institution, so we start from the question "where are you applying?".
Issued by the MIA; apostilled by the MIA – without Kyiv
The extract is generated by the MIA from the unified register and is free of charge; online orders go through Diia or the vytiah.mvs.gov.ua portal (offline: MIA service centres and administrative-service centres – the main Odesa office is at 2D Kosovska St.). Electronic requests usually complete within a few working days; the legal maximum is 30.
Since 2023 the apostille on this document is issued exclusively by the MIA itself (Cabinet resolution No. 631). In-person intake exists only in Kyiv – yet that is irrelevant for Odesa: Diia sells the extract and the apostille as one bundled order, and Ukrposhta delivers the stamped document anywhere in the oblast. If you already hold an unstamped extract, send it to us by Nova Poshta and we file it with the MIA for you. Other documents – certificates, diplomas – follow different apostille rules, covered on our separate Odesa apostille page.
Translation format and the validity window
Translate the extract only after the stamp, so the apostille appears in the translation too. Poland and the Czech Republic take a sworn translation – done by Etalon's own sworn translators; Bulgaria, Moldova and Romania require a certified translation of the full apostilled document in citizenship cases; many other countries accept a notarised translation. Non-Hague destinations need consular legalisation instead.
Mind the clock: abroad the extract is generally accepted for 3-6 months from issue, inside Ukraine about 30 days, with the exact window set by the receiving institution. Etalon has no Odesa office – and if all you need is the stamped extract, Diia alone will do. Our work starts where the translation, certification format and timing have to be right the first time; scans travel by messenger, the finished package by Nova Poshta, and powers of attorney cover clients already abroad.
How we work
- 1Define the formatTell us where you are applying – we confirm for free which extract to order, whether an apostille is needed and which translation your institution accepts.
- 2Extract with apostilleYou order the bundled extract + apostille in Diia (we guide the steps), or a representative obtains the document under a power of attorney.
- 3Translate and certifyWe translate the extract together with its stamp and certify it notarially or by a sworn translator.
- 4DeliveryThe finished package reaches your Nova Poshta branch or parcel locker in Odesa or the oblast; a scan copy is sent immediately.
Prices
- Translation of the criminal-record extract per documentfrom UAH 150
- Notarisation of the translation per documentfrom UAH 250
- Filing the extract for the MIA apostille MIA state fee includedfrom UAH 950
We handle the MIA apostille on the criminal-record extract turnkey - the state fee is already inside our price. Bureau rates are indicative ("from"); we quote the exact figure for your country for free once we see the scans.
FAQ
How do I get a criminal-record certificate in Odesa?
It is issued free by the MIA: order online via Diia or vytiah.mvs.gov.ua, or offline through an MIA service centre or the administrative-service centre at 2D Kosovska St. Electronic requests usually take a few working days; the legal maximum is 30.
Who apostilles the criminal-record certificate?
Only the MIA – since 2023 it apostilles its own documents (Cabinet resolution No. 631). In-person filing exists only in Kyiv, but Diia bundles the extract with its apostille, so Odesa residents never face that trip.
How long does the certificate stay valid?
Abroad it is generally accepted within 3-6 months of issue; inside Ukraine about 30 days. The receiving institution sets the exact window, so schedule the translation and apostille close to your submission date.
Which translation does my country require?
Poland and the Czech Republic: a sworn translation, done by our own sworn translators. Bulgaria, Moldova and Romania: a certified translation of the full apostilled document. Many others accept a notarised translation; non-Hague countries need consular legalisation. We confirm the format before starting.
Do seafarers need this certificate?
Often yes – crewing agencies and some flag administrations request a police clearance before a contract. The key is fitting the paperwork into the validity window before your embarkation date; other maritime documents are covered on a dedicated page.
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Updated: 2026-09-05
