Criminal Record Certificate in Kharkiv - Translation and Apostille in One Office
The criminal record (non-conviction) certificate is issued by the Ministry of Internal Affairs, and the apostille on it is issued by the same ministry. We take on the paperwork: dealing with the authorities, translation, notarisation and the apostille. We translate the certificate and arrange the apostille at our Kharkiv office at Sumska St, 47 - with one key detail: the apostille on this certificate is issued specifically by the Ministry of Internal Affairs, and it can only be filed in Kyiv, so we file the documents there on your behalf, with no trip required.
Timing matters: abroad the certificate is usually valid 3-6 months, and for domestic use in Ukraine about 30 days from the issue date. Translation is roughly from 150 UAH, notarisation from 250 UAH, apostille from 950 UAH with the state fee included; the exact figure for your country is quoted free of charge.
- We work with the issued MIA certificate: translation, notarisation and apostille
- We meet the validity window: 3-6 months abroad, ~30 days in Ukraine from issue
- The apostille on the certificate is issued by the Ministry of Internal Affairs in Kyiv - we submit it there for you, no trip needed
- Etalon flagship office since 2010 - Sumska St, 47, central Kharkiv, near the metro
Our headquarters in Kharkiv is at Sumska St, 47 (office 11), in the Shevchenkivskyi district near the Arkhitektora Beketova and Universytet metro stations, so you can drop in straight from the city centre. Not sure where to start? Leave a request - we will go through your case free of charge and tell you exactly what you need.
Where the certificate is issued, how long it is valid and where the apostille is issued
First, the essentials: the criminal record certificate is issued by the Ministry of Internal Affairs through the unified state register. It takes from a few days up to 30 days.
Next, validity. For use abroad the certificate is usually valid 3-6 months from the issue date (the exact term is set by the embassy, migration authority or employer); for domestic use in Ukraine it is about 30 days. That is why the translation and apostille should be done immediately, so the document does not expire while you assemble the rest of your file.
An important geographic point for Kharkiv: diplomas are apostilled by the Ministry of Education, and a range of certificates by the MFA - both still work only out of Kyiv; civil-registry and notarial documents are apostilled by the Ministry of Justice, which since 1 February 2026 also does this through any registry office or Diia. For a criminal record certificate the apostille is issued by the MIA (which has apostilled its own documents since 2023), and it can only be filed in Kyiv. None of these bodies are in Kharkiv, so we receive and check your documents at Sumska St, 47, then submit them to the right agency on your behalf and return them with the apostille already in place.
Where a criminal record certificate with apostille and translation is needed
Most often the certificate with apostille and translation is required for immigration and residence permits (temporary or permanent), employment abroad, study, marriage to a foreign national, adoption and citizenship applications.
Requirements vary by country: for some an MIA apostille is enough, for others a sworn or notarised translation is needed, and sometimes a translation that itself carries an apostille. For countries outside the Hague Convention, consular legalisation is done instead of an apostille. We confirm the exact format for your destination before we start, so nothing has to be redone and the certificate does not run out of validity.
How we work
- 1We take in the documentsSend a scan online or bring the original to Sumska St, 47 - we check the document and tell you straight away which format your destination country requires.
- 2TranslateWe translate the certificate into the destination language and, where required, certify it by a notary or a sworn translator.
- 3Submit for apostille in KyivNo travel needed: we submit the certificate or its translation for apostille to the relevant ministry in Kyiv (for the non-conviction certificate this is the MIA).
- 4Hand over the resultCollect the finished file at Sumska St, 47, by courier in Kharkiv or via Nova Poshta across Ukraine and abroad.
Prices
- Translation of the criminal record certificate per documentfrom 150 UAH
- Notarisation of the translation per documentfrom 250 UAH
- Apostille on the certificate (via MIA in Kyiv) state fee includedfrom 950 UAH
- Express apostille in 1-3 days where allowedon request
Prices are indicative ("from"), with the apostille state fee already included; the final amount is quoted free of charge after we review the documents and confirm the destination country.
FAQ
How long is a criminal record certificate valid?
Abroad the certificate is usually valid 3-6 months from the issue date, while for domestic use in Ukraine it is about 30 days. The exact term is set by the body that accepts it, so the translation and apostille should be ordered right after issue, while the document is fresh.
Where is the apostille issued if I am in Kharkiv?
It depends on the document: diplomas are apostilled by the Ministry of Education, and a range of certificates by the MFA - both still work only out of Kyiv; civil-registry and notarial documents also go through the Ministry of Justice, which since 1 February 2026 accepts them at any registry office or via Diia too. For a criminal record certificate the apostille is issued by the MIA, and it can only be filed in Kyiv. None of these bodies are in Kharkiv, so we accept your documents at Sumska St, 47, submit them to the right agency for you and return them with the apostille already done.
How do I get my criminal record certificate translated and apostilled in Kharkiv?
Bring or send us the issued MIA certificate: we translate it, notarise it where required, and then submit it for apostille to the MIA in Kyiv. No trip to the capital and no queuing - we carry the documents, you receive a finished apostilled translation.
How much does translation and apostille of the certificate cost in Kharkiv?
Translation of the certificate is roughly from 150 UAH, notarisation from 250 UAH, and the apostille from 950 UAH with the state fee included. The exact amount for your destination country is quoted free of charge after we review the documents.
Can the translation and apostille be arranged without me being present?
Yes. You send a scan online and the original via Nova Poshta; the translation, notarisation and filing for apostille with the MIA in Kyiv are on us - no queuing and no trip to Kyiv. We return the finished file by courier in Kharkiv or via Nova Poshta across Ukraine.
Where is your office in Kharkiv and do you serve other cities?
Our headquarters is at Sumska St, 47, office 11, in central Kharkiv; it has been the bureau's main office since 2010 with full walk-in service. We also work online and ship finished documents via Nova Poshta across Ukraine and abroad.
Updated: 2026-09-04
