Medical document translation in Kharkiv
You can order a medical document translation in Kharkiv at the main office of the Etalon translation bureau at 47 Sumska Street, office 11, open since 2010. We translate certificates, medical-record extracts, discharge summaries, doctors' reports, test results and vaccination certificates into 30+ languages, with notarial certification when it is required. Translation starts at UAH 150 per document; we quote the exact price and turnaround after a free assessment of your scans.
- Main office in central Kharkiv: 47 Sumska Street, office 11, next to Arkhitektora Beketova metro
- Certificates, extracts, discharge summaries, doctors' reports, test results, vaccination records
- Medical files go to a subject-matter translator who works with Latin and clinical terminology
- Notarial certification from UAH 250; apostille through the MFA in Kyiv when your country asks for it
Patients of Kharkiv hospitals and clinics find it convenient to drop the discharge papers off in person: our main office at 47 Sumska Street is minutes from Arkhitektora Beketova metro, in the city centre.
Which medical documents we translate
The most common request in Kharkiv is paperwork for treatment abroad: an extract from the medical record, a discharge summary, a doctor's report, an examination protocol, laboratory and imaging results. The second most common package is documents for a visa, a job or a university place: form 082-o (the medical fitness report), a vaccination certificate.
We also handle insurance cases: invoices, discharge papers and prescriptions issued abroad have to be translated into Ukrainian for the insurer. In the other direction, Ukrainian records go into the language of the clinic that will admit you.
| Document | Usually filed with | What we prepare |
|---|---|---|
| Form 082-o, medical fitness report | Visa centres, employers, universities | Translation plus notarial certification |
| Medical-record extract, discharge summary | A clinic or doctor abroad | Translation that preserves the clinical terminology |
| Laboratory and examination results | The treating clinic, an insurance company | Translation, on a rush schedule when needed |
| Vaccination certificate or record | Schools, universities, migration services | Translation and certification, sometimes with an apostille |
Why medical translation goes to a subject-matter translator
A medical text does not forgive approximation: a single slip in a drug name, a dosage or a diagnosis can change what the report says. Medical paperwork also mixes Latin, international classifications (ICD-10), abbreviations and a doctor's handwritten notes - all of which has to be read correctly rather than guessed.
That is why your file goes to a translator who specialises in this field, and the finished text gets a separate terminology check. Drug names are matched against international non-proprietary names, and the spelling of your name against your passport, so the documents in your package agree with one another.
Notarial certification of a medical translation
The notary certifies the authenticity of the translator's signature, not the content of the medical document - this is the standard requirement of most institutions that accept a translation officially. Certification is needed when the document goes to a visa centre, a migration service, a university, an insurance company or an employer.
For treatment abroad, clinics are often satisfied with a translation carrying the bureau's stamp, in which case you do not pay for certification at all. We establish what your institution actually requires during the assessment stage - the cheapest way to avoid paying for a step you do not need.
When an apostille is added to the translation
When a medical document is filed in another country, an apostille is often added to the translation. One detail is widely misunderstood: in Ukraine the apostille on medical documents is issued by the MFA (Ministry of Foreign Affairs), not by the Ministry of Health. A state-issued medical certificate is normally pre-certified by the regional health department before it goes to the MFA.
The route runs through two bodies in two different cities: the pre-certification happens at the regional health department here in Kharkiv, and the apostille itself at the MFA in Kyiv. We handle both steps, so you travel neither across the city nor to the capital. The apostille starts at UAH 950, with the state fee already included. Allow for the timing: the MFA may query the issuing institution, and the procedure then takes from 20 working days.
How we work
- 1Request and assessmentYou send photos or scans of discharge papers, certificates and test results through whichever channel suits you. We come back with a price and a turnaround the same working day.
- 2Translation by a medical translatorA translator who specialises in medicine does the work; the finished text is separately proofread for terms, dosages and drug names.
- 3Certification when requiredWe certify the translation with the bureau stamp or before a notary, depending on what the clinic, visa centre or insurer asks for.
- 4CollectionWe hand the finished translation over at the office on Sumska Street, or send it by Nova Poshta together with the originals if you left them with us.
Prices
- Medical document translation (per document) Volume, language and the difficulty of handwriting affect the pricefrom UAH 150
- Notarial certification The notary certifies the signature of the translator; price per documentfrom UAH 250
- Apostille on a medical document (MFA) State fee already included; filing with the ministry in Kyivfrom UAH 950
- Rush translation Accelerated handling when the document is needed the same dayon request
Prices are indicative ("from") and depend on the volume, the language and how legible the handwriting is. We name the final figure after a free assessment of the scans.
FAQ
How much does medical document translation cost in Kharkiv?
Translation of a medical document starts at UAH 150, a notarised translation at UAH 250 per document, an apostille at UAH 950 (the state fee is already included). We quote the exact figure after a free assessment of your scans.
Do you translate handwritten discharge papers and doctors' notes?
Yes. Handwriting in medical files is routine work for us: discharge summaries, hospital notes and outpatient-card entries. If a fragment cannot be read unambiguously we tell you in advance rather than guessing.
Does a medical translation need notarial certification?
It depends on where you file it. Visa centres, migration services, universities and insurance companies normally require notarial certification. Many clinics abroad accept a translation with the bureau stamp, and then you do not pay for certification.
Who issues the apostille on a medical certificate?
The MFA - the Ministry of Foreign Affairs, not the Ministry of Health. A state-issued medical certificate is usually pre-certified by the regional health department first. We handle both steps; the document is handed in at the Kharkiv office.
How long does medical document translation take?
Normally 1-2 working days per document; a large package of extracts and test results takes longer. The notary adds a day or two, and the MFA apostille takes from 20 working days if the ministry queries the issuing institution. Same-day handling is possible - ask about it during the assessment.
Can I send scans instead of coming to the office?
Yes, and that is how most medical translations are handled. A scan is enough; the original is only needed for the notary or the apostille, and then you send it by Nova Poshta and we return the finished package the same way.
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Updated: 2026-09-07
