Apostille in Kharkiv - Submitted to the Kyiv Ministries on Your Behalf
You can get an apostille in Kharkiv through Etalon: all three authorised bodies (the Ministry of Justice, the MFA and the Ministry of Education) are located in Kyiv, so we submit your document to the right ministry on your behalf. You bring the original to our head office at 47 Sumska Street, office 11, and we send it to Kyiv, translate and notarise it where needed, and return the finished apostille. The service starts from 950 UAH plus the state fee; we confirm the exact amount after a free document assessment.
- We submit to the Kyiv ministries for you - no trip to the capital required
- Etalon head office since 2008: 47 Sumska Street, central Kharkiv
- Full cycle: apostille plus translation from 150 UAH and notarisation from 250 UAH
- Walk-in, online and Nova Poshta courier service across Kharkiv and Ukraine
Our head office at 47 Sumska Street has operated since 2008 in central Kharkiv, next to the Arkhitektora Beketova and Universytet metro stations.
Where to get an apostille in Kharkiv
An apostille in Kharkiv is not issued by a local office but through the Kyiv ministries - you simply do not have to travel to Kyiv yourself. All three institutions authorised to issue the apostille (the Ministry of Justice for civil registry, court and notarial documents, the MFA for certificates and state-body documents, and the Ministry of Education and Science for diplomas and school certificates) are based in the capital.
You hand the original to our office at 47 Sumska Street, and Etalon handles the rest: we identify the relevant ministry, prepare the file, deliver it to Kyiv, oversee the stamping and return the completed document to you. This is convenient for residents of the Shevchenkivskyi, Kyivskyi, Kholodnohirskyi and other districts - one central visit instead of a trip to another region.
Apostille for diplomas and education documents
For a diploma, diploma supplement or school certificate, the apostille is issued by the Ministry of Education and Science in Kyiv. Kharkiv is a university and IT city, so requests to apostille diplomas for employment, nostrification or study abroad are especially common here, and we process such documents regularly.
For civil registry documents (birth, marriage and divorce certificates) and notarial documents the apostille is issued by the Ministry of Justice, while criminal-record certificates go through the Ministry of Internal Affairs (since 2023) and medical certificates through the MFA. We will advise whether you need a single apostille or a double one (on the original and on the notarised translation), depending on the requirements of the destination country.
How long it takes and what affects the timeline
The standard apostille processing time through the ministries usually ranges from a few business days to several weeks - it depends on the document type and the specific authority. Ministry of Justice documents are processed fastest, while education documents from the Ministry of Education take longer because of additional verification.
On top of this comes the Kharkiv-Kyiv-Kharkiv logistics and, where required, the translation and notarisation. We give you an accurate estimated timeline for your case right after reviewing the document, so you can plan your visa application, admission or job offer without unnecessary risk.
How we work
- 1Free assessmentSend a photo or scan of the document online or bring the original to 47 Sumska Street - we determine the ministry, timeline and price.
- 2Hand over the originalProvide the original in person at the office or via Nova Poshta courier; we prepare a notarised translation if needed.
- 3Submission to KyivWe submit the document to the Kyiv ministry on your behalf and oversee the apostille stamping.
- 4Return of the finished documentWe return the apostilled document to you in Kharkiv in person or ship it via Nova Poshta across Ukraine.
Prices
- Apostille stamping per document, plus the ministry's state feefrom 950 UAH
- Notarised translation per page; language and volume affect the pricefrom 150 UAH
- Notarisation certifying the translator's signature or a copyfrom 250 UAH
Prices are indicative, quoted as 'from' and do not include the state fee. We confirm the final cost after a free document assessment.
FAQ
Where can I get an apostille in Kharkiv?
Through Etalon at 47 Sumska Street: we submit your document to the Kyiv ministries on your behalf. All three apostille-issuing bodies are in Kyiv, but you do not need to travel there - we handle the logistics.
How much does an apostille in Kharkiv cost?
The apostille service starts from 950 UAH per document plus the ministry's state fee. Translation (from 150 UAH) and notarisation (from 250 UAH) are charged separately when required. We confirm the exact amount after a free assessment.
How long does an apostille take?
Usually from a few business days to several weeks, depending on the document type and the ministry, plus the Kharkiv-Kyiv delivery time. We give an accurate estimate after reviewing the document.
How do I get an apostille on a diploma?
A diploma, supplement or certificate is apostilled by the Ministry of Education and Science in Kyiv. You bring the original to our office, we submit it to the ministry for you and, if needed, translate and notarise it.
Do I need to travel to Kyiv?
No. You hand the document over in Kharkiv - in person at 47 Sumska Street or via Nova Poshta courier - and we carry out all the steps with the Kyiv ministries.
Which documents can be apostilled?
Civil registry certificates, diplomas and school certificates, criminal-record and medical certificates, and notarial documents. Each type goes to its own ministry; we advise whether a double apostille is needed for your country.
Updated: 2026-06-16
