Apostille in Ternopil: two scenarios in 2026

An apostille validates a Ukrainian document for 120+ Hague Convention countries. In Ternopil two very different stories stand behind the same stamp: foreign graduates of the Horbachevsky medical university legalise their diplomas for careers back home, while locals prepare family and notarial documents for life abroad. The first scenario runs through the Education Ministry in Kyiv; the second – since 1 February 2026 – through any civil-registry (DRACS) office, a notary or the Diia app: 670 UAH state fee, up to 3 business days. Etalon handles both remotely.

Certificates and notarial documents: any DRACS office, a notary, a state archive or Diia – in Ternopil also the justice-department subdivision at 8 Hrushevskoho St
Fee from 01.01.2026: 670 UAH (individuals) / 1160 UAH (companies), standard processing up to 3 business days
TNMU and other university diplomas are apostilled by the Education Ministry in Kyiv – we file them without your trip to Ukraine
Police checks: Diia bundles the certificate with its Interior-Ministry apostille (51 UAH), delivered by Ukrposhta

In Ternopil the apostille has two faces: a TNMU diploma travelling to its graduate abroad, and family documents leaving Ternopil for the world. Etalon runs both scenarios remotely – from Diia filings to the Kyiv windows of the Education and Interior Ministries.

Scenario one: you graduated from TNMU and live abroad

I. Horbachevsky Ternopil National Medical University has admitted international students since 1997 and runs a dedicated Faculty of Foreign Students: 1,977 of its 6,530 students came from 68 countries. Every year some of them return home with a Ukrainian diploma – and the licensing board, hospital or university back home asks for an apostille.

Educational documents – the diploma, its supplement, school certificates – are apostilled by the Education Ministry in Kyiv, on longer timelines than the Justice Ministry. No trip to Ukraine is needed: Etalon files the documents with the ministry, tracks the status and adds a notarised translation into English or your country’s language. You send scans by messenger; original hand-over is agreed case by case – most often relatives ship them to us by Nova Poshta from any Ukrainian city.

Scenario two: you are in Ternopil, preparing documents for abroad

Birth and marriage certificates, notarial copies and court rulings belong to the Justice category: since 1 February 2026 (order No. 3177/5) the apostille application for them is accepted at any DRACS office, at a notary, in a state archive or via the Diia app. Ternopil also hosts a subdivision of the Ivano-Frankivsk interregional justice department at 8 Hrushevskoho St – the department that administers the Ternopil, Ivano-Frankivsk, Chernivtsi and Zakarpattia oblasts.

You choose the intake point – the fee and timeline are identical everywhere: 670 UAH for individuals (1160 UAH for legal entities), up to 3 business days, legally extendable to a month when a signature or registry record is verified.

A separate lane: the police-clearance certificate

The criminal-record extract fits neither scenario: it is apostilled by the Interior Ministry itself (Cabinet resolution No. 631, in force since 2023), the in-person window works in Kyiv only, and the fee is 51 UAH. In practice this is no obstacle: in Diia the extract is ordered together with its apostille and delivered by Ukrposhta.

If you need it translated and certified for a specific country, we prepare the whole package: extract, Interior-Ministry stamp, translation, notary.

Shared rules: stamp first, then translation – and the remote model

The sequence is the same for a TNMU diploma and a marriage certificate: the apostille goes on the original or a notarised copy first, and the translation then covers the document together with its stamp – that is the package consulates, universities and employers abroad expect. A translation made in advance often has to be redone and paid for twice; we confirm the order for your destination country before starting.

Etalon has no office in Ternopil and neither scenario needs one: scans travel by messenger, paper originals by Nova Poshta, and the finished set returns to any branch or parcel locker in Ternopil or wherever you live now. Bureau support starts at UAH 950 per document, translation with notarisation from UAH 250; the scan assessment is free.

How we work

1Scans by messengerSend photos or scans via Telegram, Viber or WhatsApp – we tell you free of charge which agency stamps your document, what it costs and how long it takes.
2Originals only if neededWhen the stamp must sit on the original or a notarised copy, ship it by Nova Poshta; many cases run on Diia and scans alone.
3Filing and trackingWe route the document to the Justice, Education or Interior Ministry, monitor the status and add a certified translation when required.
4Delivery of the finished setThe stamped and translated package returns by Nova Poshta – to you or your relatives, at a convenient branch.

Prices

Apostille on a document (Ministry of Justice) + 670 UAH state fee (individuals)from UAH 950
Apostille on a diploma / supplement (MES) + state feefrom UAH 950
Urgent apostille as the agency allowson request
Translation + notarisation per documentfrom UAH 250

Bureau rates are minimums ("from"); the state fee is separate: 670 UAH for individuals / 1160 UAH for legal entities from 01.01.2026, plus 51 UAH for the Interior-Ministry stamp.

FAQ

Where do I get an apostille in Ternopil?

Civil-registry, notarial and court documents are accepted at any DRACS office, at a notary, in a state archive or via Diia; in Ternopil the justice-department subdivision at 8 Hrushevskoho St also takes applications. Diplomas go through the Education Ministry and police checks through the Interior Ministry – both Kyiv-side filings we handle for you.

Which ministry apostilles my document?

Civil-registry certificates, notarial and court documents – the Justice Ministry; diplomas, supplements and school certificates – the Education Ministry; the criminal-record extract – the Interior Ministry. Timelines differ by agency: up to 3 business days at Justice, longer at Education. Send a scan and we name the agency, price and deadline at once.

What does an apostille cost in 2026 and how long does it take?

State fees: 670 UAH for individuals or 1160 UAH for companies in the Justice category (from 01.01.2026), 51 UAH for the Interior-Ministry stamp. Standard Justice-category processing is up to 3 business days, extendable to a month on registry checks; Education-Ministry timelines are longer. Bureau support starts at UAH 950 per document.

I am a TNMU graduate living abroad – how do I apostille my diploma?

The diploma and its supplement are apostilled by the Education Ministry in Kyiv, but you do not need to travel to Ukraine: send scans for assessment and we agree the original hand-over – most often relatives ship them by Nova Poshta from any Ukrainian city. We file with the ministry, add a certified translation into English or your country’s language and deliver the finished set the way that suits you.

Apostille or translation first?

The apostille always comes first, on the original or a notarised copy; the translation then covers the whole set together with the stamp. The sequence is the same for a TNMU diploma and for family documents, but destination-country requirements differ – we check them before starting.

Updated: 2026-07-14