Apostille in Ternopil: two scenarios in 2026
An apostille validates a Ukrainian document for 120+ Hague Convention countries. In Ternopil two very different stories stand behind the same stamp: foreign graduates of the Horbachevsky medical university legalise their diplomas for careers back home, while locals prepare family and notarial documents for life abroad. The first scenario runs through the Education Ministry in Kyiv; the second – since 1 February 2026 – through any civil-registry (DRACS) office, a notary or the Diia app: up to 3 business days. Etalon handles both remotely.
- Certificates and notarial documents: any DRACS office, a notary, a state archive or Diia – in Ternopil also the justice-department subdivision at 8 Hrushevskoho St
- The state fee is already inside our price; standard processing up to 3 business days
- TNMU and other university diplomas are apostilled by the Education Ministry in Kyiv – we file them without your trip to Ukraine
- Police checks: Diia bundles the certificate with its Interior-Ministry apostille, delivered by Ukrposhta
In Ternopil the apostille has two faces: a TNMU diploma travelling to its graduate abroad, and family documents leaving Ternopil for the world. Etalon runs both scenarios remotely – from Diia filings to the Kyiv windows of the Education and Interior Ministries.
Scenario one: you graduated from TNMU and live abroad
I. Horbachevsky Ternopil National Medical University has admitted international students since 1997 and runs a dedicated Faculty of Foreign Students: 1,977 of its 6,530 students came from 68 countries. Every year some of them return home with a Ukrainian diploma – and the licensing board, hospital or university back home asks for an apostille.
Educational documents – the diploma, its supplement, school certificates – are apostilled by the Education Ministry in Kyiv, on longer timelines than the Justice Ministry. No trip to Ukraine is needed: Etalon files the documents with the ministry, tracks the status and adds a notarised translation into English or your country’s language. You send scans by messenger; original hand-over is agreed case by case – most often relatives ship them to us by Nova Poshta from any Ukrainian city.
Scenario two: you are in Ternopil, preparing documents for abroad
Birth and marriage certificates, notarial copies and court rulings belong to the Justice category: since 1 February 2026 (order No. 3177/5) the apostille application for them is accepted at any DRACS office, at a notary, in a state archive or via the Diia app. Ternopil also hosts a subdivision of the Ivano-Frankivsk interregional justice department at 8 Hrushevskoho St – the department that administers the Ternopil, Ivano-Frankivsk, Chernivtsi and Zakarpattia oblasts.
You choose the intake point – the rules are identical everywhere: the state fee is already inside our price, with processing up to 3 business days, legally extendable to a month when a signature or registry record is verified.
A separate lane: the police-clearance certificate
The criminal-record extract fits neither scenario: it is apostilled by the Interior Ministry itself (Cabinet resolution No. 631, in force since 2023), the in-person window works in Kyiv only, and. In practice this is no obstacle: in Diia the extract is ordered together with its apostille and delivered by Ukrposhta.
If you need it translated and certified for a specific country, we prepare the whole package: extract, Interior-Ministry stamp, translation, notary.
Shared rules: stamp first, then translation – and the remote model
A TNMU diploma and a marriage certificate obey the same rule: stamp first, translation second. The apostille lands on the original or a notarised copy, and only then is the document translated – together with its stamp. That is how admissions boards, medical chambers and employers expect to receive it: translated whole, with no "this part is in Ukrainian, that is the seal". The reverse order is expensive precisely because it looks fine until it is rejected, and we confirm the sequence for your destination before starting.
Etalon has no office in Ternopil and neither scenario needs one: scans travel by messenger, paper originals by Nova Poshta, and the finished set returns to any branch or parcel locker in Ternopil or wherever you live now. Bureau support starts at UAH 950 per document, translation with notarisation from UAH 250; the scan assessment is free.
How we work
- 1Scans by messengerSend photos or scans via Telegram, Viber or WhatsApp – we tell you free of charge which agency stamps your document, what it costs and how long it takes.
- 2Originals only if neededPaper is needed only where the stamp lands on the document itself. A diploma sitting in a Ternopil flat is usually brought in by relatives, by Nova Poshta, without you – Diia covers the rest.
- 3Filing and trackingWe file with the Justice, Education or Interior Ministry and carry each case to its stamp, checking the status as it moves. The translation is attached in the language your current country asks for, not in English by default.
- 4Delivery of the finished setThe finished set goes wherever you say: to a Ternopil branch where relatives collect it, or by international shipment to your own address.
Prices
- Apostille on a document (Ministry of Justice) state fee includedfrom UAH 950
- Apostille on a diploma / supplement (MES) state fee includedfrom UAH 950
- Urgent apostille as the agency allowson request
- Translation + notarisation per documentfrom UAH 250
The figures in the table are starting points ("from") and the agency fee already sits inside them: there is no separate payment at filing. A legal entity is billed the agency's own, higher rate, and the total rises with it. We name the exact figure for your package free of charge once we have seen the scans.
FAQ
Where do I get an apostille in Ternopil?
Civil-registry, notarial and court documents are accepted at any DRACS office, at a notary, in a state archive or via Diia; in Ternopil the justice-department subdivision at 8 Hrushevskoho St also takes applications. Diplomas are apostilled by the Education Ministry and criminal-record certificates by the Interior Ministry – both Kyiv-side filings we handle for you.
Which ministry apostilles my document?
A Ternopil package nearly always puts two different agencies side by side. A TNMU diploma with its supplement, and a school certificate, go to the Education Ministry – the longest wait of the three. A marriage or birth certificate, a notarial copy, a court ruling run the Justice lane, up to 3 business days. The criminal-record extract is stamped by the Interior Ministry. Send a scan and we tell you which agency owns your document, what it costs and how long it takes.
What does an apostille cost in 2026 and how long does it take?
The agency fee is part of our price; you pay nothing separately at filing. The Justice lane takes up to 3 business days, lawfully extended to a month if a signature or registry entry is verified; the education lane is noticeably longer. A diploma and a certificate in one package finish on the slower of the two – that is the date we quote. Bureau work starts at UAH 950 per document.
I am a TNMU graduate living abroad – how do I apostille my diploma?
The diploma and its supplement are apostilled by the Education Ministry in Kyiv, but you do not need to travel to Ukraine: send scans for assessment and we agree the original hand-over – most often relatives ship them by Nova Poshta from any Ukrainian city. We file with the ministry, add a certified translation into English or your country’s language and deliver the finished set the way that suits you.
Apostille or translation first?
The apostille always comes first, on the original or a notarised copy; the translation then covers the whole set together with the stamp. The sequence is the same for a TNMU diploma and for family documents, but destination-country requirements differ – we check them before starting.
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Updated: 2026-10-13
