Birth Certificate Translation in Kyiv - Notarised, from UAH 150
A birth certificate is the first document that travels abroad with a family: without its translation you cannot arrange a child's visa, family reunification or citizenship. At Etalon, a notarised translation of that certificate costs from UAH 150 per document and is ready in one business day, and we add a Ministry of Justice apostille whenever the receiving institution requires it - all end to end. Our office at 3-B Sofiivska St in central Kyiv serves the whole city, with free courier and Nova Poshta delivery across Ukraine.
- Notarised translation from UAH 150 per document
- Ready the same day - rush option with no surcharge for standard languages
- MoJ apostille on the civil-registry certificate, fully managed
- Surname transliteration matched to your international passport - no rejections
- Central Kyiv office + courier and Nova Poshta across Ukraine
A birth certificate is a civil-registry document and its apostille is issued by the Ministry of Justice in Kyiv, so our couriers submit it directly with no days lost to shipping from the regions.
When you need a birth certificate translation
A birth certificate translation is most often required for a visa, a residence permit and family reunification, for citizenship, registering a child abroad, enrolling in a foreign school or university, and for marriage to a foreign national. Consulates and foreign institutions almost always accept a notarised translation rather than a plain one.
A special case is Soviet-era certificates and documents with old name spellings. Here it is critical that the translated surnames match those already in your international passport and other translated documents. We always check transliteration in advance so a consul or notary abroad does not reject the package.
Notarisation and apostille: what exactly you need
For most countries the sequence is: a notarised translation first, then an apostille if the receiving institution requires it. A birth certificate is a civil-registry (DRACS) document, so the apostille on it is issued by the Ministry of Justice. Kyiv is where the Ministry of Justice is located, so our couriers submit and collect documents directly, with no shipping from other regions.
Sometimes you need an apostille on the original certificate first, then the translation and a second apostille on the notarisation - the so-called double procedure for Italy, Spain, the Netherlands and others. We will tell you the exact order for your country free of charge before we start, so you do not pay twice.
How to get the translation without bringing the original
For the translation itself the original certificate is usually not needed - a clear scan or photo is enough, so you can start online without leaving home. You send an image of the certificate via Viber, Telegram or email, we produce the translation and notarisation, then deliver the finished package by free courier within Kyiv or via Nova Poshta to any city in Ukraine.
The original is only required when an apostille is needed, because the Ministry of Justice works with the original itself - in that case our courier collects it within Kyiv. Etalon has a single physical office, at 3-B Sofiivska St (Shevchenkivskyi district, near Maidan and the Golden Gate), where you are welcome to drop in if you prefer.
How we work
- 1Send a scanSend a photo or scan of the certificate via Viber, Telegram or email. State the destination country and the preferred Latin spelling of surnames.
- 2Free quoteWithin 15 minutes we confirm the exact price and turnaround and advise whether an apostille is needed and in what order.
- 3Translation and notarisationWe translate, notarise, and submit for a Ministry of Justice apostille if required.
- 4Receive your documentsCollect at the Sofiivska office, by courier within Kyiv, or via Nova Poshta across Ukraine.
Prices
- Birth certificate translation per documentfrom UAH 150
- Notarisation per documentfrom UAH 250
- Apostille on the certificate (MoJ) + state feefrom UAH 950
- Same-day rush translation per documentfrom UAH 250
Prices are indicative 'from' figures, per single document, and exclude the state fee for the apostille. We confirm the exact cost in a free quote.
FAQ
How much does a birth certificate translation cost?
A birth certificate translation in Kyiv costs from UAH 150 per document. Notarisation adds from UAH 250 more, and a Ministry of Justice apostille starts from UAH 950 plus the state fee. We give you the exact figure for your language and turnaround free of charge within 15 minutes.
Do I need an apostille on a birth certificate?
It depends on the destination country. For Hague Convention countries an apostille is usually required, and for a birth certificate it is issued by the Ministry of Justice; for non-convention countries consular legalisation is done instead. We check your specific institution's requirements for free and advise the correct sequence.
How long does a birth certificate translation take?
Standard turnaround is 1 business day, and a rush translation can be ready the same day. If a Ministry of Justice apostille is needed, a few extra days are added for the ministry procedure itself; we give you the exact timing during the quote.
Do you need the original certificate for the translation?
For the translation itself the original is usually not needed - a clear scan or photo is enough, so you can order online. The original is only required when an apostille is needed, because the Ministry of Justice works with the original document.
How do you make surnames match my international passport?
Send us the Latin spelling of the surnames from your international passport in advance and we will use exactly that. This matters a lot: a transliteration mismatch between the certificate and the passport is the most common reason for consular rejections, so we reconcile everything beforehand.
Can I order the translation online and receive it anywhere in Ukraine?
Yes. Send a scan and we will produce the notarised translation and deliver the finished documents by free courier within Kyiv or via Nova Poshta to any city in Ukraine. An in-person visit to the Sofiivska office is not required.
Updated: 2026-06-15
