Apostille in Odesa – a local justice office, Diia and a full cycle
An apostille makes a Ukrainian certificate, diploma or police check valid in 120+ Hague Convention countries. Odesa is well placed for it: the city hosts its own interregional office of the Ministry of Justice (34 Bohdana Khmelnytskoho St.), and since 1 February 2026 civil-registry, notarial and court documents are also accepted at any registry office, notary or via the Diia app – up to 3 business days. Diplomas, criminal-record checks and medical papers remain Kyiv-side procedures (run by the Education Ministry, the Interior Ministry and the MFA) – Etalon files those apostille applications for you, fully online.
- Odesa has its own justice office (34 Bohdana Khmelnytskoho St.) serving three oblasts: Odesa, Mykolaiv and Kherson
- February 2026 rules: any registry office, notary or the Diia app accepts notarial and civil-registry documents – state fee included, ready within 3 business days
- The Kyiv-side part – Education (diplomas), Interior (police checks), MFA (medical) – filed on your behalf remotely
- Scans via Telegram/Viber/WhatsApp, originals and finished documents by Nova Poshta across Odesa oblast
Odesa holds a rare advantage: its own interregional Ministry of Justice office serving three oblasts at once – Odesa, Mykolaiv and Kherson; the rest of the paperwork stays in Kyiv and Etalon files it without your involvement.
The local office: 34 Bohdana Khmelnytskoho St.
Odesa is one of the few Ukrainian cities with its own interregional department of the Ministry of Justice, and its jurisdiction goes beyond one region: it covers Odesa, Mykolaiv and Kherson oblasts, so documents from the neighbouring regions are processed here too.
A flexible track opened on 1 February 2026 under Justice order No. 3177/5: apostille applications for civil-registry, notarial and court documents are accepted at any DRACS registry office, at a notary or in a state archive, and online via the Diia app. The queue is no longer tied to a single address.
What still goes through Kyiv: diplomas, police checks, medical
Not everything is stamped locally. Educational documents – diplomas with transcripts, school certificates – are certified by the Ministry of Education, a Kyiv procedure with longer timelines. Police-clearance certificates have been apostilled by the Interior Ministry itself since 2023 (Cabinet resolution No. 631): in-person intake is Kyiv-only, but via Diia the certificate is ordered together with its apostille and delivered to Odesa by Ukrposhta. Medical and some other certificates belong to the MFA.
For the client the split is invisible: Etalon runs the Kyiv-side filings itself, routing each document by destination country and type.
Price and timing in 2026
The Justice-category state fee is already inside our price (companies are charged a higher rate). The standard wait is up to 3 business days; when a signature or registry check is required, it can stretch to a month – plan for it before a consulate appointment. The Interior-Ministry stamp on a police check runs through the same turnkey route.
The bureau’s work – document review, filing, status control, translation and certification – is priced separately, from UAH 950 per document, quoted for free after we see your scans.
Seafarers, Bessarabia, and how we work with Odesa
Two scenarios dominate Odesa’s apostille demand. Seafarers: diplomas of the Odesa maritime universities (ONMU, the Odesa Maritime Academy) are apostilled by the Ministry of Education, while working seafarer documents follow their own rules – covered on our separate maritime-documents page. Bessarabia: Bulgarian, Moldovan and Romanian citizenship cases almost always need apostilles on civil and archival records – the full checklist lives on the dedicated citizenship page; the apostille always comes first, before translation.
Etalon has no office in Odesa – and your own route in the whole scheme is two short trips to a Nova Poshta branch: originals out, the ready set back; everything in between – scan review, filing, status control – runs without you, whether you are in the city or anywhere in the oblast. One standalone registry certificate is easy to file yourself via Diia – we say so honestly; the bureau earns its fee on the typical Odesa cases: a Bessarabian citizenship file with an apostille on every certificate and a sworn translation after each stamp, or a seafarer’s ONMU diploma and police check racing a voyage date.
How we work
- 1AssessmentMessage your scans through Telegram, Viber or WhatsApp; the reply is free and names the stamping agency, the price and the ready date.
- 2OriginalsIf the stamp must sit on the original or on a notarised copy, the papers reach us by Nova Poshta; plenty of orders never need paper at all.
- 3Stamp and translationWe collect the stamp at the right agency and add a notarised or sworn translation when the destination country asks for one.
- 4Return to OdesaNova Poshta brings the ready package to your branch or parcel locker – in Odesa or anywhere in the oblast.
Prices
- Apostille on a document (Justice category) state fee includedfrom UAH 950
- Apostille on a diploma / certificate (MES) state fee includedfrom UAH 950
- Urgent apostille set by the agencyon request
- Translation + notarisation per documentfrom UAH 250
Bureau rates are minimums ("from") and already include the authority state fee - there is nothing to pay when the document is filed. Legal entities are charged a higher authority rate, so their total is higher. We quote the final amount for free after reviewing your scans.
FAQ
Where do I get an apostille in Odesa?
Civil-registry, notarial and court documents: at the justice office at 34 Bohdana Khmelnytskoho St., at any DRACS registry office, at a notary, or online via Diia. Diplomas, criminal-record and medical certificates go through Kyiv agencies – that filing is on us.
Does the Odesa justice office also serve Mykolaiv and Kherson?
Yes – its jurisdiction covers three oblasts: Odesa, Mykolaiv and Kherson. Etalon’s remote model covers all three as well: scans by messenger, delivery by Nova Poshta.
Can I apostille documents via the Diia app in Odesa?
Yes, since 1 February 2026 for Justice-category documents. A police check is its own Diia service – the certificate arrives with the Interior-Ministry stamp already on it, delivered by Ukrposhta.
What does an apostille cost in Odesa in 2026?
Budget for the Justice-category state fee, already inside our price. Bureau support starts at UAH 950 per document, while translation and notarisation are quoted on top.
Do I translate before or after the apostille?
Usually the original is apostilled first and the document is then translated together with the stamp – Bulgaria, Moldova and Romania insist on this order in citizenship cases. We fix the sequence for your country before starting.
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Updated: 2026-09-05
