Passport Translation in Kyiv - notarised, with your name spelled right
The single thing that decides whether a passport translation is accepted is the spelling of your surname and first name in Latin script - it must match your travel passport and earlier documents, or a consulate or bank will treat you as a different person. Etalon checks the transliteration first, then translates the passport and, where required, has the translation notarised - for visas, residence permits, marriage abroad or banking. Translation costs roughly from UAH 150 and notarisation from UAH 250 (plus the notary's fee); it is usually ready in one business day.
- We match your name spelling to your travel passport before translating
- Notarisation tailored to consulate, bank and government requirements
- Translation into any language for any country, with every passport stamp
- One central office at 3-B Sofiivska St + fully online by scan: courier in Kyiv and Nova Poshta across Ukraine
Our only office is at 3-B Sofiivska St in central Kyiv (Shevchenkivskyi district), minutes from notaries and close to the consulates. We serve the rest of the city online: send a scan of the passport and the finished translation arrives by courier in Kyiv or by Nova Poshta across Ukraine.
Name transliteration: where we start every passport job
Before translating, we ask for your travel passport or previous translations and agree the spelling of your surname, first name, dates and place names. This is specific to passports: Ukrainian transliteration allows several variants (Olha / Olga, Sergii / Serhii, Mykyta / Nikita), and any mismatch with a document you already hold is the most common reason a consulate or bank rejects the file.
When several family members are involved, we cross-check surnames so that spouse and children share one consistent spelling. We lock the agreed spelling before starting, so the translation is accepted the first time instead of being sent back for rework.
How many passport pages to translate: booklet vs ID card
For a booklet passport we usually translate every completed page: the photo and personal-data page, registration, marriage, children and previous passports. For the new ID card we translate both sides together with the data extract from the contactless chip - without that extract an ID-card translation is often rejected.
The exact scope depends on the receiving institution: a bank or notary abroad often asks only for the photo-and-data page, while a consulate or migration office wants the full translation with all stamps. We check your country's requirements before we start, so you don't pay for extra pages or have to redo the work.
Does a passport translation need to be notarised?
In most cases yes: for visas, residence permits, marriage abroad, inheritance, property and banks the passport translation must be notarised, otherwise it will not be accepted. The notary certifies the authenticity of the translator's signature, which gives the translation legal force - from about UAH 250 plus the notary's fee.
Sometimes a bureau stamp is enough (for certain banks, employers and schools), or a sworn translation is required for EU countries. We tell you exactly which type of certification your institution needs and produce it correctly: a notary is a few minutes' walk from our office.
How we work
- 1Send a scan of the passportSend a clear scan or photo of all required pages online - we assess scope and price for free, no office visit required.
- 2Agree the name spellingWe match the transliteration of your surname and first name against your travel passport and confirm which pages and which type of certification are needed.
- 3Translate and certifyWe translate the passport and notarise the translation (or stamp it with the bureau seal) - usually within one business day, same-day when urgent.
- 4Deliver the finished fileWe send it by courier in Kyiv or by Nova Poshta across Ukraine; if you prefer, we send a scan of the finished translation to check first.
Prices
- Passport translation (page/spread) per pagefrom UAH 150
- Notarisation of the translation + notary feefrom UAH 250
- ID-card translation (with chip extract) front + backfrom UAH 250
- Same-day urgent depends on volumeon request
Prices are indicative ("from"), excluding the notary's fee, which is charged separately; the final amount follows a free review of the passport.
FAQ
How do you make sure my name is spelled correctly in the passport translation?
Before translating, we match the transliteration of your surname and first name to your travel passport or earlier documents and agree the spelling of dates and city names. This removes the most common cause of rejection, where a consulate or bank sees a mismatch in spelling.
How many passport pages should be translated?
For a booklet passport we usually translate all completed pages - photo, data, registration, marriage and children stamps. For an ID card, both sides with the chip extract. The exact scope depends on the institution's requirements, which we check in advance.
Does a passport translation need to be notarised?
In most cases yes - for visas, residence permits, marriage abroad, banks and government offices notarisation is mandatory, from about UAH 250 plus the notary's fee. Sometimes a bureau stamp is enough or a sworn translation is needed for the EU; we confirm your institution's requirement before we start.
How much does a passport translation cost in Kyiv?
A passport translation costs roughly from UAH 150 per page, and notarisation from UAH 250 plus the notary's fee. We quote the exact amount for free after reviewing the passport, since it depends on the language and number of pages.
Can I order a passport translation online without visiting?
Yes. Send a clear scan of the passport, we match the name spelling, translate and notarise it, and return the finished document by courier in Kyiv or by Nova Poshta across Ukraine. An in-person visit is not required.
How long does a passport translation take?
A notarised passport translation is normally ready in one business day. When urgent we can do it the same day if you send the scan before midday.
Updated: 2026-06-15
